Executive Assistant, FinOps Accounts Payable

Are you always looking around corners, anticipating needs, and obsessing over details? Are you passionate about supporting others, working as a team, and delighting your customers? Are you interested in being part of a global team of experts who are charged with paying all of Amazon's customers (vendors, payees, and employees) on time and accurately? If you are looking work in a fast-paced environment where speed, accuracy, professionalism, and confidentiality are essential, this is the role for you.

We are seeking an Executive Assistant who is self-driven, highly organized, resourceful, proactive, and customer-obsessed to support two Directors in Accounts Payable (AP). AP is primarily supported from Seattle and Arlington (HQ2) and operationally executed from nine Support Center locations globally.


Key job responsibilities
• The support and planning of several key finance deliverables
• Develop and maintain a one stop shop system and process for all documentation both electronically and manually
• Complete a high volume of tasks and projects quickly with little guidance
• React with appropriate urgency to situations and events that require a quick response or turnaround
• Manage complex calendars and scheduling to support teams in multiple locations
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Ensure accurate archiving of departmental data on appropriate sites
• Management of team space, including moves and reconfiguration
• Expense reimbursement including report coordination, submission and issue tracking
• Have fun at work and help others do the same

A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

About the team
Finance Operations (FinOps) supports Amazon globally by delivering finance technology solutions, corporate facilities, procurement services, and transactional finance. Working with Amazon’s businesses, we strive to provide the best possible service to Amazon’s customers, vendors, and employees, while also reducing costs and improving free cash flow.