You will have great attention detail and the ability to calmly juggle multiple critical requests while meeting or exceeding tight deadlines during each of the financial cycles at Amazon. You will be comfortable operating in a fast-paced, goal-focused environment, and possess an ability to complete a high volume of tasks with minimal supervision.
You are able to work successfully in a team environment, build effective working relationships, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization. A high level of integrity and discretion is needed in handling confidential information. You must also have a strong sense of professionalism under pressure, and the ability to react with appropriate urgency to situations that require a quick turnaround surrounding complex tasks and projects.
Key job responsibilities
Responsibilities include but are not limited to:
• Management of complex calendar and scheduling to support teams in multiple locations and time zones
Must be able to time manage to support a Director based in the East Coast and two Directors in the West Coast.
• Manage domestic and complex international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Management of team space, including moves and re-configurations
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
BASIC QUALIFICATIONS
- 3+ years of senior level leadership support experience
- High school or equivalent diploma
- Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Experience with executive level calendar management, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
- Experience with Microsoft Office products and applications
- Experience with end-to-end project management
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
- Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
- Experience handling confidential information and maintaining professionalism in dealing with senior executives
- Experience in senior level leadership support
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.