The Executive Assistant will provide high-level administrative and executive support to two Level 8 directors in a fast-paced, cross-functional, and cross-cultural environment. The successful candidate will be a proactive, flexible, and organized individual who can effectively manage multiple priorities, coordinate complex schedules, and serve as a strategic partner to the directors. This role requires excellent communication skills, attention to detail, and the ability to work effectively with stakeholders across the organization. A high level of integrity and discretion in handling confidential information is crucial.
Key job responsibilities
* Manage the daily calendars and schedules of the two directors, including arranging meetings, coordinating travel, and ensuring optimal time management
* Manage the directors' travel schedules, including booking flights, hotels, and ground transportation, and ensuring all travel arrangements are made efficiently and cost-effectively
* Process and reconcile the directors' expense reports, ensuring compliance with company policies
* Organize and coordinate team events, offsites, and other functions to foster collaboration and morale
* Provide administrative support, such as drafting and proofreading correspondence, managing expense reports, and organizing meeting materials
* Act as a liaison between the directors and various stakeholders, including cross-functional teams, regional offices, and external partners
* Anticipate the directors' needs and proactively propose solutions to streamline their workload
* Assist with special projects and initiatives as needed, providing research, analysis, and recommendations
* Maintain confidentiality and discretion when handling sensitive information
* Contribute to a positive and collaborative team environment
A day in the life
* Reviewing the directors' calendars and coordinating their schedules, ensuring there are no conflicts and all meetings are properly scheduled
* Preparing agendas and materials for upcoming meetings, and following up on action items
* Communicating with cross-functional teams and regional offices to gather information and facilitate decision-making
* Drafting and reviewing correspondence, such as emails, presentations, and reports, on behalf of the directors
* Researching and providing recommendations on new initiatives or process improvements
* Addressing ad-hoc requests from the directors and prioritizing tasks to ensure timely completion
* Maintaining the directors' expense reports and other administrative records
* Fostering a positive and supportive work environment by anticipating the directors' needs and proactively offering assistance
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.