Executive Assistant, International Emerging Operations

The International Emerging Operations organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Director, International Emerging Operations. This position can be based in Seattle, WA or Nashville, TN.

In this role, you will have the opportunity to work with a multi-functional, global team and will support the Director, International Emerging Operations by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and strong judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.

Key job responsibilities
• Provide seamless support to the Director and leadership team to support organizational priorities
• Proactively manage leader's calendar with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources
• Organize and manage meetings, off-sites and team-based events
• Anticipate challenges and plan accordingly ahead of need (i.e. staffing, development, talent pipeline, etc.)
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
• Track and help drive completion of key deliverables and follow up on outstanding items
• Review and copy-edit business documents, communications, and presentations with a high level of accuracy
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests
• Build relationships and work collaboratively with Executive Assistants throughout the team and across the company
• Proactively look around corners and take the initiative to alert leaders on future actions required of them

A day in the life
Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars
Management of complex calendar and scheduling requirements
Tracking and helping drive completion of key deliverables and following up on outstanding items
Act as a liaison for direct reports
Drive key team activities such as staff meeting agendas, off-sites, and all-org meetings
Space planning
Travel coordination and expense reimbursement
Management of special projects as needed
Have fun at work and help others do the same