The Executive Assistant acts as a seamless extension of the VP, their respective teams, and a partner to Finance, and HR. In addition, you will partner with the broader EA team to offer comprehensive support for a highly-distributed global organization. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift.
The successful candidate will understand business priorities, proactively anticipate needs, and drive improvements that build capacity for the leadership team. Completing complex tasks quickly with little to no guidance, reacting with appropriate urgency to situations that require quick turnaround, and taking effective action without having to know the whole picture is key to success.
Key job responsibilities
- Thoughtfully manage complex calendars and scheduling of internal and external meetings
- Coordinate complex domestic and international travel itineraries with seamless logistics
- Manage expense report coordination and submission in a timely manner
- Interface professionally with external partners
- Organize team events, All Hands meetings, Quarterly events, etc.
- Organize, execute, and assist with team activities (staff meeting agendas, all hands, fireside chats, off-sites, and other team events
- Have exceptional verbal and written communications skills and the ability to switch gears at a moment’s notice
- Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
- Ability to work with a diverse team
- Drive and track completion of key deliverables and follow-up on outstanding items and other projects as needed
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
- Manage and coordinate space planning, including strategic growth, moves, and reconfigurations
About the team
Amazon Digital Acceleration powers ordering, subscriptions, and device management for Prime, Amazon Video, Music, Audible, Alexa, and Kindle, amongst other digital businesses. We process billions of digital purchases every year and enable our digital businesses to grow their businesses worldwide. We are on a mission to be earth's best provider of one-time and recurring digital commerce, delivering a seamless and enjoyable post-purchase customer experience.
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.