The Executive Assistant in this position will play a crucial role in ensuring the seamless functioning of the Director's office. This position requires an individual who thrives in a fast-paced and ambiguous environment, possesses exceptional organizational skills, and is able to maintain a high level of attention to detail.
We are looking for a well organized and self-motivated individual with a history of high performance who is able to organization and prioritization multiple critical requests in order to meet tight deadlines. The role requires a high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (both internal and external to Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will be able to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations, and raise the bar in the Amazon Leadership Principals to take on varied and exciting new projects and learn new skills.
In this role, the Executive Assistant will need to take effective action without having the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.
Key job responsibilities
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
- Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance.
- Act as a liaison for direct reports and business stakeholders
- Extensive travel coordination (international and domestic)
- Participate in planning of events and drive key team activities (staff meetings, all-hands meetings, supply ordering)
- Work alongside other executive assistants within the org and throughout AWS to drive best practices and cross collaboration of efficiencies
A day in the life
Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.
About the team
Diverse Experiences
Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.
Why AWS
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.
Inclusive Team Culture
Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.
Mentorship and Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support experience
- Experience managing multiple executive level calendars
- Experience with domestic and international travel coordination
PREFERRED QUALIFICATIONS
- 4+ years of senior level leadership support experience
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.