This person will provide crucial support and act as a seamless extension of the Directors they support, applying high attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The Executive Assistant will and will work closely with other Executive Assistants throughout the team and organization. The ideal candidate is an experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure, and a good sense of humor.
The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel. This role will work closely with the team on large scale operation topics such as event management, site visits, communications, and space planning.
The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations.
This position is onsite 5 days/week in the Dallas office.
Key job responsibilities
· Management of complex calendar and scheduling to support teams in multiple locations.
· Manage domestic and international travel.
· Manage expense report coordination and submission.
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events) across countries and time zones within a global organization.
· Track and help drive completion of key deliverables and follow up on outstanding items.
· Act as a liaison for direct reports.
· Management of team space, including moves and reconfigurations.
· Document writing, editing, and readiness.
· Strong business acumen with the ability to identifying gaps and implement improvements and experience coaching and mentoring EA talent.
· Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
· Have fun at work and help others do the same.
About the team
Diverse Experiences
Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.
Why AWS
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating - that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.
Inclusive Team Culture
Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.
Mentorship and Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
PREFERRED QUALIFICATIONS
- 4+ years of senior level leadership support experience
- Experience in a fast-paced, high-tech company
- Experience with end-to-end project management
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.