Amazon Ads is seeking a self-driven, highly organized, customer obsessed Executive Assistant to support the VP of Amazon Ads, CreativeX. This role requires outstanding planning and communication skills. The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of leader and team priorities. Looking around corners, impeccable attention to detail, strong judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is important. This role leads a small team of EAs and coordinates frequently with EAs across the broader Ads org. The ability to foster a positive team environment is a must, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift.

This is a NYC based in-office role.

Key job responsibilities
Responsibilities include but are not limited to:
• Complex calendar management and coordination for high-level internal and external meetings
• Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
• Manage team space planning and onsite morale/team building activities
• Partner closely with the leadership team, key business partners, and CreativeX team EAs to provide holistic support to the organization, including oversight of EA allocation, hiring, and onboarding
• Track and help drive completion of key deliverables and follow up on outstanding items
• Coordinate and communicate effectively with a variety of groups including peers, internal and external stakeholders

A day in the life
Every day is different, but a typical day will involve managing a high volume of email, coordinating with EAs across the organization to schedule complex meetings, and partnering closely with the leadership team on various events, initiatives, and Lead EA responsibilities. Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, taking effective action without having to know the total picture.

BASIC QUALIFICATIONS

- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Experience leading process improvements
- Experience with domestic or international travel coordination

PREFERRED QUALIFICATIONS

- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Can quickly learn organizational structure, team objectives, and business leader’s priorities
- Strong problem solving skills and a team-oriented philosophy
- Ability to influence without direct authority
- Highly motivated, organized individual who is able to work effectively with minimal supervision
- Proven ability to communicate effectively with a variety of groups including internal and external peers, partners, and senior leadership
- Experience hiring and developing EAs

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.