Candidate must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to coordinate the efforts of a team of Executive Assistants and build effective working relationships inside and outside the group.
Follow this link to view more Amazon Device opportunities within our Operations and Supply Chain teams: https://www.amazon.jobs/content/en/teams/devices-services/operations-supply-chain
Key job responsibilities
- Management of complex frequently changing directors' calendar and collaboration with team EA's for direct reports availability. Must be able to schedule across multiple calendars
- Some scheduling across multiple locations to support teams
- Manage ad hoc domestic and international travel
- Be a trusted advisor and thought partner for directors as well as proactively suggest recommendations on process improvement as needed
- Manage expense reports
- Collaborate with team EA's for ad hoc morale and team building activities. Organize, execute, and assist EA's with catering for meetings, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on action items
- Act as a liaison for direct reports
- Coordinate a team of executive assistants, providing guidance, training, and support as needed. Meet weekly with EA team in coordination meetings
- Work closely with the leadership team, recruiting other Executive Assistants to provide support to the organization
- Document writing, editing, and readiness
- Maintain and organize confidential information and files
- Develop and implement efficient administrative systems and processes
- Travel 30% domestic and international
About the team
Amazon Devices & Services is an inventive research and development company that designs and engineers high-profile consumer electronics. We began in 2004 as Lab126, a subsidiary of Amazon.com, Inc., originally creating the best-selling Kindle family of products. Since then, we have produced innovative devices like Fire Tablets, Fire TV, Amazon Echo and Amazon Show. The Amazon Devices group delivers delightfully unique Amazon experiences, giving customers instant access to everything, digital or physical.
BASIC QUALIFICATIONS
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
- 4+ years of executive assistant experience
- Experience with executive level calendar management
PREFERRED QUALIFICATIONS
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience with domestic and international travel coordination
- Intermediate knowledge of Mac products and applications
- High levels of integrity and discretion in handling confidential information
- Ability to work in an ambiguous environment
- Exceptional organizational and communication skills, team-oriented philosophy, and problem solving skills
- Grace under pressure, and the ability to switch gears at a moment’s notice
- Impeccable attention to detail
- Bachelor’s Degree or equivalent experience
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.