Administrative Support

Do you thrive in a fast-paced, goal-focused environment? Are you always looking around corners and anticipating needs?AWS Fintech is looking for an exceptionally bright, well organized and self-motivated Executive Assistant to support the head of AWS Fintech. The ideal candidate has a strong attention to detail, and is an experienced planner with a demonstrated ability to meet tight deadlines. A high level of integrity and discretion handling confidential information, and professionalism in dealing with leaders is also important, as is the ability to be flexible and change direction seamlessly.The ideal candidate is comfortable navigating ambiguity, and managing a high volume of tasks with minimal guidance or supervision. Key to the position is the ability to be organized, prioritized and on time while also serving as another "go to" for all members of this extended team. As the assistant for the head a large, matrixed organization, this person will be expected to play a leadership role, to think and plan ahead, delegate responsibilities appropriately and manage time effectively, all while maintaining a positive, service-oriented attitude.Key job responsibilitiesManage complex calendars and scheduling with diplomacy and discretion.Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.).Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items. A day in the life BASIC QUALIFICATIONS- 3+ years of senior level leadership support, or 1+ years of Amazon experience- High school or equivalent diploma- Experience with Microsoft Office products and applications- Experience with executive level calendar management ...

Amazon is seeking enthusiastic and engaging Tour Leaders to lead immersive 90-minute in-person tours of our state-of-the-art Robotics Fulfillment Centers. As a Tour Leader, you will play a crucial role in showcasing Amazon's technology, innovative processes, and dedicated workforce to a diverse audience. This position offers a unique opportunity to highlight Amazon's rich history, our commitment to being Earth's Best Employer, and our ambitious Climate Pledge goals. We are seeking an enthusiastic individual with good communication skills and attention to detail in providing informative and engaging tours of their fulfillment center. The ideal candidate is passionate about technology, sustainability, and creating exceptional customer experiences.At the end of each day, you'll review feedback from tour participants and contribute to continuous improvement efforts for the tour program.Key job responsibilitiesKey Job Responsibilities:1. Conduct multiple 90-minute tours per day, providing an engaging and informative experience for visitors.2. Develop a deep understanding of Amazon's fulfillment processes, robotics technology, and company history.3. Effectively communicate complex technical concepts to audiences with varying levels of technical knowledge.4. Highlight Amazon's commitment to employee development, safety, and well-being.5. Educate visitors about Amazon's sustainability initiatives and the Climate Pledge.6. Ensure tour groups adhere to all safety protocols and facility regulations.7. Maintain positive site relationships and participate in site & community engagement activities8. Staff and train Ambassador & Proxy teams 9. Respond to questions from tour participants accurately and professionally.10. Collaborate with fulfillment center teams to stay updated on the latest developments and processes.11. Maintain and update tour content to reflect new technologies and company initiatives.12. Collect and report feedback from tour participants to improve the overall experience.A day in the lifeAs a Tour Guide at an Amazon Robotics Fulfillment Center, your day will be dynamic and engaging. You'll start by reviewing the day's tour schedule and preparing any necessary materials. Before each tour, you'll greet visitors, provide safety briefings, and distribute required protective equipment.During the tours, you'll guide groups through various sections of the fulfillment center, explaining the intricate dance between human associates and robotic systems. You'll showcase how customer orders are processed, picked, packed, and shipped with incredible efficiency. Throughout the tour, you'll weave in stories about Amazon's history, our commitment to employee growth, and our sustainability efforts.Between tours, you'll have time to refresh your knowledge, update tour content, and collaborate with colleagues on our global team. You may also participate in training sessions to enhance your skills and stay current on Amazon's latest innovations.About the teamYou'll be joining a passionate team of Tour Leaders and program managers around the world that are dedicated to showcasing Amazon's innovation and commitment to customer obsession. Our team works closely with various departments within the fulfillment center, including operations, robotics, human resources, and sustainability teams. We're a collaborative group that values creativity, continuous learning, and the ability to inspire others. As part of this team, you'll have the opportunity to contribute to the development of tour content and help shape the public's perception of Amazon's fulfillment operations.This role offers an exciting opportunity to be at the forefront of Amazon's technological advancements while developing valuable public speaking and customer engagement skills. Join us in sharing Amazon's story and inspiring the next generation of innovators!BASIC QUALIFICATIONS• Speak, write, and read fluently in English • Strong written and oral communication skills ...

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include:Responsibilities Include:- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.- Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff- Own and manage conference room coordination and room calendar management- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms- Typing meeting notes, creating conference agendas and minor content curriculum creation- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs- Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center- Run work-related errands as needed- Think and plan ahead, delegate responsibilities appropriately and manage time effectively- Compile team goals, track and help drive completion of key deliverables.- Management of complex calendars and scheduling with diplomacy and discretion- Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC- Serve as representative on department team-building activities and peer recognitionBASIC QUALIFICATIONS- 1+ years of working with computers and Microsoft Office products and applications experience- Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach- High school or equivalent- Work 40 hours/week, and overtime as required- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays- Are 18 years of age or older- 2+ years administrative support experience at an executive level- 1+ year experience with event planning or project management ...

Amazon is seeking a creative, efficient, organized, and motivated individual with strong judgment and a history of high performance to support 3 Directors in the Compensation team under the Global Talent Management and Compensation organization. This role will be an integral part of the organization, supporting collaboration, communication, and increased productivity through understanding business goals and organizational dynamics. In addition to flawlessly planning and executing, the successful individual will independently solve problems and take on projects to improve the organization. The position is located in Seattle, Washington. The role requires superior attention to detail, great organizational skills, ability to find solutions to problems, juggle multiple requests, and identify ways to drive collaboration. The successful individual will organize the Directors and teams to plan ahead, focus on highest-impact areas, operate at high efficiency, and have fun. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives and their Executive Assistants inside the company is important. A good sense of humor is critical, as is flexibility and the ability to shift priorities quickly when needed. The successful candidate will possess the skills to react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture, and proactively solve complex problems. Candidate must have the ability to quickly learn organizational structure, team objectives and adapt to Amazon values and vision. The ideal candidate should have demonstrated and well developed skills in the following areas: * Organization and Planning Skills * Time Management * Detail Oriented * Excellent Judgment * Heavy Calendar Management * Professionalism * Effective Verbal/Written Communication * Absolute Confidentiality * Problem-Solving * Teamwork * Project Management * Technologically savvy *Experiene w/Board Meeting prep Sample of responsibilities: - Responsible for developing day-to-day schedules and prioritization of activities for 3 Directors on the Compensation team. - Scheduling meetings both domestic and international with consideration to those attending, time constraints and ensuring schedules are in sync and proper documents or presentation materials are prepared. - Edit, proof, and print key materials as needed for presentation to Senior leadership team. - Submit Director’s expenses against policy, and track organization expenses and budget. - Coordinate domestic and international travel. Scheduling cost effective air, hotel & ground transportation. - Creating agenda for weekly team meetings, and anticipating possible topics to cover at the weekly team meetings, as well as tracking 1:1 meeting agendas. - Track and help drive completion of key deliverables and pending items. - Owning special projects as assigned. - Keeping in close contact with key project members and decision makers to obtain updates. - Providing back-up to the executive administrative team. - Be a team player, provide additional support to the extended management team as needed. - Working as a team with the Executive Administrative team in creating fun events for the organization. BASIC QUALIFICATIONS- 5+ years of executive assistant experience- Experience with executive level calendar management- Experience with domestic or international travel coordination- Experience with Microsoft Office products and applications ...