Executive Assistant, AWS Resilience
Amazon Web Services (AWS) is seeking an experienced administrative professional to support the Vice President of AWS Resilience based in Seattle. This role requires the ability to complete complex tasks and small projects with little to no guidance, lead staff meetings and other business operations, coordinate complex travel, and collaborate with other senior leader executive assistants to quickly and efficiently calendar critical and sensitive business meetings. Additionally, this executive assistant position will define the operating standards and rhythm for the global AWS Resilience executive assistant team, and own the scaling and development plans for the group. Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.This organization within AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we’re the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain — and we’re looking for talented people who want to help. Key job responsibilities• Provide seamless support to the Vice President and leadership team to support organizational priorities• Proactively manage leader's calendar with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources• Track and help drive completion of key deliverables and following up on outstanding items• Act as a liaison for direct reports• Drive and organize key team activities, such as staff meeting agendas, global team meetings, offsites, team-based events etc.• Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities• Support and, at times, manage small to medium projects based on organizational needs and professional development interests• Build relationships and work collaboratively with Executive Assistants throughout the team and across the companyAbout the teamAWS RelianceIn the AWS Resilience organization, our work takes us across all of AWS, including service teams, infrastructure, support, sales, and marketing. You will be working in a highly ambiguous environment where we have one long term mission, but must be agile in the short term to ensure we are addressing the immediate resilience needs of AWS. You will be helping the AWS resilience VP and the greater org operate as a well-oiled machine delivering on this critical mission.Why AWSAmazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.Diverse ExperiencesAmazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.Work/Life BalanceWe value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.Inclusive Team CultureHere at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.Mentorship and Career GrowthWe’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.BASIC QUALIFICATIONS- 3+ years of senior level leadership support experience- Knowledge of Microsoft Office products and applications- Experience with domestic or international travel coordination- Experience with executive level calendar management ...